There are 6 steps to accreditation. To maintain your accreditation you must maintain your compliance and every five years go through the accreditation process again to be reaccredited.
Procedures for each step of the accreditation process is available in the Accreditation Process Guide.
| Step 1: Subscription |
|State and local emergency management "programs meaning departments, divisions or offices responsible for emergency |
|management functions will "subscribe" as the first step to the accreditation process. |
Programs and individuals may subscribe online or on paper via mail or fax.
Subscribing provides a program access to the EMAP Assessment Tool and other services (see "Subscribe to EMAP" for more information). An EMAP subscription is valid for one calendar year and is renewable for a 5% discount if received 30-days before subscription expires. Subscribing does not commit you to seeking accreditation; but does allow you to complete your self assessment.
| Step 2: Self Assessment |
|Once the program has subscribed, it is time to begin the process of self-assessment. While programs have access to the EMAP Assessment Tool when they subscribe, the first step of the self assessment is to select an accreditation |
|manager. The accreditation manager is the individual within the program responsible for coordinating the administrative aspects of performing the self-assessment. This includes obtaining and documenting evidence of compliance with accreditation standards and other scheduling and oversight activities. |
Program self-assessment involves a review of the program against each of 63 standards within the Emergency Management Standard. As the self-assessment is conducted, the program asks, "Is our program in compliance with this standard?", and compiles documentation to support positive answers.
This self-assessment is recorded within the online EMAP Program Assessment Tool, access to which is provided as part of EMAP subscription. During the self-assessment, additional review or corrective activities can be entered in areas in which compliance has not been attained or cannot be documented. When the program believes the self-assessment is satisfactorily completed, they would select "Submit" within the EMAP online Assessment Tool. This submits all data entered into the system to the EMAP office and serves as evidence of its readiness for on-site assessment. EMAP staff will review the self-assessment & will contact the Program to determine if they wish to seek accreditation.
| Step 3: Application |
|Once the subscribed program has completed their self-assessment they can choose whether or not they wish to seek accreditation. The program wishing to apply would complete an application and would be given an estimate of the costs associated with the assessment. |
|Step 4: On-Site Assessment |
|The EMAP Commission (part of EMAP's governance) provides the applicant program information about the proposed schedule for the on-site assessment, the composition of the assessor team, and required fees. The applicant program pays the fees, reviews the team composition for potential conflicts, and coordinates on-site assessment details with EMAP staff. The final assessment team is selected and the team is provided logistics information and any read-ahead materials. The team travels to the site |
|as scheduled and conducts the on-site assessment during the work week, reviewing and verifying information provided in the program's application and documentation materials. The team conducts an exit briefing and prepares findings on the assessment in an assessment report, which is presented to the program and to the EMAP Program Review Committee. |
| Step 5: Committee Review |
|The assessor team provides its findings to the Program Review Committee in an assessment report that includes summaries of compliance issues for the program for each of 63 EMAP standards. The report outlines key documentation that supported the assessors findings of compliance or non-compliance. The program has the opportunity to respond to the report. A copy of the program's comments or response also are provided to the Program Review Committee. The Program Review Committee's role is to review the assessment report along with application materials, comments from the applicant program, and any additional information provided by the applicant program and make a recommendation to the EMAP |
|Commission as to accreditation status. The recommendation will be either accreditation; conditional accreditation; or accreditation denied. For full accreditation, compliance with all 63 standards is required. If the report includes areas of non-compliance, the program should be prepared to demonstrate to the Program Review Committee how it will address all areas of non-compliance within nine months. If the applicant program is successful in showing this, the Program Review Committee will recommend "conditional accreditation". The applicant program may attend the Program Review Committee meeting at which its accreditation application will be considered. The committee's deliberation is conducted during an executive session.|
|6. Accreditation Decision |
|The Program Review Committee's recommendation is forwarded to the EMAP Commission for final action. If the candidate program is accredited, the EMAP Commission provides a letter and certificate of accreditation. Conditional accreditation is available to programs with deficiencies that can be addressed within nine months. If accreditation is denied, the applicant program will be provided with an opportunity to learn the reasons for this decision.|
|Accreditation Maintenance |
|After accreditation is achieved, accredited programs are expected to maintain compliance with the standards and keep proof of compliance up to date. Each accredited program will complete and file with the commission an annual report via the Program Assessment Tool. Accreditation is valid for five years, after which the entity will be encouraged to apply for reaccreditation.|
| Reaccreditation |
|The reaccreditation process involves essentially the same steps as the original application process. Reaccreditation will call for documentation and compliance information of the program performance during the maintenance period. The reaccreditation on-site assessment may be less arduous to accomplish in that documentation will have been previously assembled and reviewed annually. |